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Summer Session
Students are accepted into advanced degree programs by
the Graduate Division only in the fall and spring semesters. Students
who take course work at the graduate level in a summer session but who
have not been admitted to an advanced degree program at the Manoa campus
register as post-baccalaureate unclassified students. However,
appropriate credit hours earned from summer session courses while in
unclassified status prior to admission to the Graduate Division are
countable toward an advanced degree at the recommendation of the fields
of study involved. See “Post-Baccalaureate Unclassified Students”
above.
Application for admission to a summer session should
be made to Outreach College, University of Hawai‘i at Manoa, Krauss
101, 2500 Dole Street, Honolulu, HI 96822. Admission to a summer session
does not imply or guarantee eventual admission to the Graduate Division.
Registration
Regular Registration
Registration dates are given in the “Calendar.”
The Schedule of Classes, which includes registration instructions
and time and place of class meetings, is issued by the Office of
Admissions and Records a few weeks before registration each semester.
The Schedule of Classes contains complete information about
registration.
Late Registration
Students may register for credit hours through the
last day of registration. There is a fee for late registration.
The late registration period is also the final time
for classified graduate students to register to audit graduate courses,
in accordance with the procedures outlined under “Course Auditing”
(see below). Audited courses are recorded on student transcripts with
the letter L.
Student Identification Numbers
The University uses social security numbers as student
identification numbers. For those without social security numbers the
University issues student identification numbers. Students must use the
number assigned to them while enrolled at the University. Students who
are issued a social security number should report this to the Office of
Admissions and Records. Graduate assistants must have a social
security number for payroll purposes.
Certification of Degree
Students whose bachelor’s and/or master’s degrees
were incomplete at the time they filed applications for admission must
submit an official transcript certifying completion of their degree to
the Graduate Division Admissions Office. This must be submitted within
90 days after the award of the degree. Registration will be denied for
the following semester to those who fail to meet this requirement.
Course Auditing
Classified graduate students may audit courses with
the consent of the instructor. An audit approval form, available in the
field of study department office, must be completed and presented for
registration. Audit courses are entered on student transcripts with a
grade of L and are included in the tuition calculation. Audit courses
may not be used for purposes of determining full-time or part-time
enrollment status or graduate assistantship eligibility.
Course Changes
Refer to Schedule of Classes for complete
information regarding procedures for course changes.
Withdrawal from Courses
To withdraw from a course, students must obtain the
approval signatures of the instructor and the academic adviser. After
the deadline, the signature of the dean of the Graduate Division must
also be obtained. The withdrawal form must then be submitted to the
Admissions and Records Office, Student Services 010. If students do not
officially complete the withdrawal procedure, a grade of F or NC, as
appropriate, may be awarded by the instructor. If the instructor does
not award a grade, an F or NC will be assigned.
Students wishing to withdraw from a course without
penalty and without a designation of the course on their record must do
so by the last day of the “drop period.” Students should refer to
the deadlines in the Schedule of Classes. For any withdrawal
after the sixth day of instruction, students must obtain the written
approval of the instructor, the graduate chair, and the dean of the
Graduate Division. After the ninth week, withdrawals are permitted only
for unusual circumstances beyond the student’s control and only with
the consent of the instructor, adviser, graduate chair, and the dean of
the Graduate Division. All withdrawals after the drop period will be
indicated on the transcript with a W next to the course.
To withdraw from all courses prior to the beginning of
classes, students should consult with the department and follow
directions in the Schedule of Classes regarding use of PA‘E
phone registration procedures.
Continuing students who withdraw from all courses
after classes begin must obtain a Complete Withdrawal Form from the
Graduate Division Records Office, obtain the necessary signatures as
indicated on the form, and turn in the completed form to the Manoa
Cashier’s Office, Student Services 105. A semester in which a
cancellation or withdrawal is made is considered a semester of
nonattendance. Thus, students must petition for readmission or file a
renewal application, whichever is appropriate, to return to their
studies in the same field. Petitions for readmission and renewal
applications are considered along with all new applications for that
semester. Students who are readmitted will be subject to the degree
requirements in effect at the time of readmission.
Newly admitted students who cancel or withdraw from
all courses before the drop period ends (see Schedule of Classes for
the date) are considered “no shows” and their admission status
becomes invalid. To return to the University within the next two years,
they must reapply for admission by filing a Renewal Application form.
Newly admitted students who withdraw after the drop period (see Schedule
of Classes for the date) must complete a Petition for Readmission
form if they wish to return the following semester. Petitions for
readmission are considered along with all new applications for admission
for that semester. Students who are readmitted will be subject to the
degree requirements in effect at the time of readmission.
If students cease to attend classes without officially
withdrawing, they will receive final grades at the instructors’
discretion.
Refunds for withdrawals from courses are explained in
the “Tuition, Fees, and Financial Aid” section of this Catalog.
Students seeking tuition refunds for withdrawals from courses should go
to the Cashier’s Office immediately after the withdrawal form has been
completed and signed.
Denial of Registration
The dean of the Graduate Division will deny further
registration to any student whose course work is below the required
level or who is not making satisfactory academic progress.
Enrollment Requirements
Continuing Enrollment
After admission to candidacy, students must be
enrolled each semester (excluding summer session) for at least 1 credit
hour of course work, thesis, dissertation, or research credit. Students
who are not enrolled, nor on approved leaves of absence, will be
regarded as withdrawn from their degree programs. They will be required
to apply for readmission in accordance with established regulations if
they wish to resume their studies.
Leave of Absence
A leave of absence for a period of time no longer than
one calendar year may be granted to currently enrolled students in good
standing (minimum GPA of 3.0) after (1) completion of at least one
semester of course work relevant to the degree as a classified graduate
student at the University of Hawai‘i and (2) upon recommendation of
the chair of the graduate field of study and approval by the dean of the
Graduate Division. The date of return from a leave must be set at the
time the leave is requested.
Students not returning from leave on time will be
required to petition for readmission to the University in accordance
with the established regulations. Students who are readmitted will be
subject to the degree requirements in effect at the time of readmission.
Students on approved leave do not pay tuition or fees.
No leave should be requested if the student will be using University
facilities or faculty or staff services. Time on approved leave is not
counted against the seven-year limit for completion of degree programs.
Students returning from an approved leave are automatically sent
biographical information, residency declaration, supplementary
information (if a non-U.S. citizen), and health forms from the Graduate
Division Records Office and must return these forms by the established
readmission deadline so that registration materials will be prepared.
Credit Hours
Course Loads
Sixteen credit hours in a semester and 8 credit hours
in a six-week summer session are considered maximum course loads and may
be exceeded only with the approval of the dean of the Graduate Division.
The minimum full-time load for graduate students is 8 credit hours of
course work. Courses taken for audit do not count toward determining
full- or part-time enrollment status.
Eligible doctoral candidates may be considered as
carrying a full academic load (full-time status) when enrolled for 1
credit hour of Dissertation 800.
Eligible master’s candidates may be considered as
carrying a full academic load (full-time status) when enrolled for 1
credit hour of Thesis 700 after completing all required credits for the
graduate degree including the program’s minimum requirements for
Thesis 700.
For graduate assistants, the full-time load is 6
credit hours of course work relevant to their degree. Audit hours do not
count toward the minimum. Because their duties ordinarily require 20
hours per week, they are restricted to 9 credit hours. However, with
special permission from the dean of the Graduate Division, graduate
assistants may register for 12 credit hours, including audits.
Variable Credit Courses
The number of credit hours obtainable in most courses
is stated in this Catalog and in the Schedule of Classes.
Certain courses, designated (V) in Catalog course listings, offer
variable credit. Students in these courses usually pursue individual
work. The number of credit hours a student will earn in such a course
must be approved by the instructor at the time of registration. Students
must register for a definite number of credit hours and may earn no more
or less than the stated number.
Graduate Credit for Seniors
Seniors at the University of Hawai‘i may earn credit
toward an advanced degree for some courses completed during their last
semester as undergraduates provided (1) the courses taken are in excess
of the requirement for the bachelor’s degree and (2) such courses
fulfill requirements in the prospective graduate field. A form, Petition
for Submission of Credit Toward an Advanced Degree for Courses Taken by
an Undergraduate, is available in the self-service rack outside Spalding
352. It must be approved by the academic adviser, the college dean, and
the chair of the department in which the course is offered, and it must
be filed with the Graduate Division Records Office during the
registration period. The granting of such permission does not guarantee
that the credit hours taken will be accepted by a graduate field of
study as fulfilling degree requirements. Courses taken under this rule
are counted in the graduate GPA at the time of graduation. Failure to
complete the baccalaureate degree as scheduled nullifies any approval
granted by the Graduate Division.
Credit by Examination
Graduate students may obtain credit by examination in
courses numbered 300-498 (excluding 399) with the approval of the chair
of the graduate field of study, the instructor concerned, and the dean
of the Graduate Division, subject to general University regulations and
procedures. There is no limit on the number of examinations that a
graduate student may take during any one semester. Credit may not be
obtained by examination in courses numbered 600 or above.
Extension and Correspondence Course Credits
No graduate credit is allowed for extension and
correspondence courses.
Undergraduate Deficiencies
Undergraduate deficiencies are courses required by a
graduate program, prerequisites, or other requirements for admission
that the student did not complete prior to admission. Courses in
directed research/reading are not to be used to make up deficiencies.
UH Post-Baccalaureate Unclassified Credits
A graduate student may petition that credit be granted
for courses directly related to his/her graduate program taken while
he/she was a PBU student at the University of Hawai‘i at Manoa. The
Graduate Division will consider approving the petition under the
following conditions:
1. If the student’s field of study recommends credit be granted;
2. If the course was taken within the past five years;
3. If the petition is made during the student’s first semester as a
classified graduate student (or in the first semester the student is
enrolled following the completion of the courses to be transferred); and
4. If no more than 15 credit hours of unclassified work is included in
the transfer request.
5. Unclassified 699 credits cannot be transferred.
If the petition is approved, both the units and the
grade will be counted as part of the student’s degree program.
Transfer credits are calculated into the GPA at the time of graduation.
The above also applies to courses taken during a summer session as a PBU
student.
Graduate Credits from Another Institution
Application for transfer of credit may take one of two
forms: (1) a petition signed by the student and recommended for approval
by the chair of the graduate field of study or (2) the Student Progress
Form I, Preliminary Conference. The application must be accompanied by
an official transcript of the courses being requested for transfer, as
well as a transcript guide and course syllabus if substituting for a
required course.
Policy Governing Transfer of Credits from Other
Institutions
1. The request for transfer of credit hours must be made during the first
semester the student is enrolled in the program.
2. Only credit hours from an accredited university are transferable.
3. Upon recommendation of the graduate field and approval by the
Graduate Division, up to 15 credits may be transferred.
4. With prior approval from the graduate field of study and the Graduate
Division, up to 6 credit hours of work completed at another accredited
institution following advancement to candidacy at the University of
Hawai‘i may be transferred, providing such transfer does not exceed
the maximum allowable credits for transfer from other institutions.
5. Credit hours used to obtain a previous degree will not be
transferred.
6. No credit hours may be transferred from another institution unless
the grade is B or better. Course grades of S, CR, and P are not
transferable.
7. Credit hours to be transferred must have been completed within seven
years preceding the date upon which the advanced degree is to be
conferred by UH Manoa.
8. Quarter credit hours are converted to semester hours by using this
formula: 2/3 times number of quarter credit hours equals number of
semester credit hours (rounding off to the lower whole number).
Conversion is done by the Graduate Division and is calculated for the
total credit hours requested for transfer rather than for individual
course credit hours.
9. Credit hours earned in foreign institutions must be certified by the
departments as to the equivalent level of the courses being transferred
(i.e., whether 300-398, 400-498, or 600- 798 level).
10. The minimum residence requirement of full-time study must be upheld
regardless of the number of credit hours transferred to this University.
11. Transfer of courses to meet practicum, seminar, thesis, or
dissertation requirements is not permitted.
If the petition is approved, the units (or UH
equivalent), but not the grade, will be counted as part of the
student’s degree program. Credits are calculated into GPA at
graduation.
Concurrent Pursuit of Multiple Graduate Programs
Initially a student may be admitted to only one degree
program. A student may be admitted, after completing one year, to two
degree programs or specializations concurrently. A new application form
must be completed for each degree program to which the student desires
admission. Each intended program may review the student’s existing
Graduate Division academic file and require letters of recommendation
and a goal statement pertinent to the particular program. When a student
already enrolled in the Graduate Division is admitted to an additional
graduate degree program, the department(s) to which the student is
already admitted will be notified of the new admission. A student
admitted to more than one degree program is considered to be pursuing
each one independently in the sense that each degree can be awarded as
all requirements for it are satisfied.
Double Counting
A student who pursues two distinct master’s degrees
at the University of Hawai‘i at Manoa, either simultaneously or
consecutively, may apply to have up to 9 credit hours of graduate course
work accepted for credit in both degree programs under the following
provisions:
1. The courses being double counted are electives in both programs;
2. Written approval of the graduate chairs of both programs (only
approval by the second chair is required if the degrees are being
pursued sequentially) and the dean of the Graduate Division is obtained;
and
3. The course work for each degree is completed within the prescribed
time limits.
Dual Degree
A student in a University-approved “dual degree”
program who fails to meet the academic requirements specified for that
program will be dismissed from the dual degree program and the Graduate
Division.
Examinations
The schedule of final examinations is published in the
Schedule of Classes. No examinations (other than laboratory tests
and short quizzes) are allowed during the two weeks prior to the final
examination period.
Grades
Grades given in all courses are A, B, C, D, F, CR, NC,
NG, S, I, and L. A grade of A indicates excellent achievement, B above
average, C average, D minimal passing, F failure, CR credit, NC no
credit, NG no grade and work in progress, S satisfactory, and I
incomplete. L is the designation given to audited courses. Only grades
of A, B, and C may be used to fulfill requirements for advanced degrees.
NG is given for non-completion of requirements for 500 (master’s Plan
B study) and 700/800 (thesis/ dissertation). Upon completion of the
non-thesis program or acceptance of the thesis/dissertation, a grade of
S is given.
The 500 course is offered as a 1-credit course, with
credit awarded upon completion of the Plan B requirements. Credit for
this course does not count toward meeting degree requirements or toward
meeting full-time enrollment status. Students must be registered during
the term in which the degree is to be awarded.
An I is given to students who fail to complete a small
but important part of a semester’s work before the semester grades are
determined, if the instructor believes that the failure was caused by
conditions beyond the student’s control and not by carelessness and
procrastination. Students are expected to complete all courses.
Therefore, students receiving an I should contact the instructor to
determine the steps to be taken to remove the I. The deadline for
removing an I received in the fall semester is the following April 1;
for removing an I received in the spring semester or the summer session,
the deadline is the following November 1.
Instructors who record a grade of I for undergraduate
courses (100-599) must also record the grade that will replace the I if
the work is not made up by the deadline; that grade is computed on the
basis of what grades or other evidence the instructors have, averaged
together with Fs for all incomplete work (including the final
examination, if it is not taken). This alternate grade may be the
appropriate letter grade, or if the course was taken under credit/no
credit, CR or NC. (The designation W cannot be used as an alternate
grade.)
Instructors who record a grade of I for graduate
courses (600-798, excluding 700) do not record an alternate grade to
replace the I. If the work is not completed by the deadline for the
removal of the I, the instructor may (1) allow the incomplete to remain
unaltered on the student’s record; (2) submit a grade computed on the
basis of the work completed by the deadline; or (3) at the request of
the student, petition the Graduate Division for an extension from the
end of the term in which the I was given. Such an extension may be
permitted on a case-by-case basis and for a maximum of four semesters
from the end of the term in which the grade was given. No change of
grade will be made after this time. However, the student may reregister
for that course in a subsequent semester.
If work for a course in which an I has been assigned
is completed prior to the deadline, the instructor will report a change
of grade, taking the completed work into consideration. A grade of F or
NC, as appropriate, will be assigned in those cases where an instructor
has not assigned a grade to a student who has never attended or has
ceased to attend class without officially withdrawing.
Repeated Courses
In computing the GPA of students who retake a course
in which they received a grade of C, D, or F, all grades in that course
will be included.
Students transferring from either Plan A or Plan B to
Plan C must have a minimum GPA of 3.0 in all courses completed (300-
398, 400-498, 600-798). Credit hours taken under the credit/no credit
option (except 699) while under Plan C will not be counted toward degree
requirements for either Plan A or B.
Credit/No Credit Option
The major purpose of the credit/no credit option is to
encourage students to broaden their education by venturing into subject
areas outside their fields of specialization without hazarding a
relatively low grade. Under the option, students receive grades of CR
(credit) or NC (no credit). These do not carry grade points and,
therefore, are not computed in the student’s GPA.
The option must be exercised at the time of
registration and only under the following conditions:
1. Except as noted, courses taken under the CR/NC option may not be
applied toward the requirements for the master’s degree. Only 699
directed reading/research courses may be taken on CR/NC at the option of
the graduate field of study and may be granted credit toward a
master’s degree within the limits already prescribed by the Graduate
Division (see master’s degree requirements, Plan A and Plan B).
2. A course for which a grade of NC is received may be retaken under the
CR/NC option.
3. The CR designation in the non-letter grade system denotes C-caliber
work or better.
4. The NC designation and the course in which it is received will appear
in official records as part of the student’s academic history.
5. The NC designation affects neither the credit hour total nor the
grade point total of the student.
Requirements for Continued Registration
Minimum GPA
To remain eligible for further graduate work and to be
awarded a graduate degree, students must maintain progress toward
completion of their programs and must have a B average (3.0 GPA) for all
courses completed at the University of Hawai‘i toward the degree.
Students must also have a B average for all courses taken as a
classified graduate student and for all graduate courses numbered 600
and above.
The Graduate Division disregards grades or credit
hours for courses numbered 100-198 and 200-298, except those required to
fulfill undergraduate deficiencies.
Fulfillment of Credit Hour Requirements
Credit hour requirements for graduate degrees can only
be fulfilled by grades of A, B, and C except for 699 courses taken under
the CR/NC option. Grades of A, B, C, and CR can be used to make up
undergraduate deficiencies. Grades of CR for 699 directed reading or
research courses are counted in credit hour requirements within stated
rules but are not computed for GPAs. Grades of NC are neither counted
nor computed. Grades of D and F are not counted toward the completion of
requirements for advanced degrees but are computed in the GPA, along
with grades for all courses taken to satisfy undergraduate deficiencies
and courses counted toward advanced degrees.
Probation and Dismissal
A regular student whose cumulative GPA fails to meet
the minimum requirements after completing at least 12 credit hours or
two semesters of course work will be placed on academic probation for
the following semester.
A conditional student whose GPA since admission fails
to meet the minimum requirements after completing one semester of course
work will be placed on academic probation for the following semester.
All grades for courses taken during the probationary
semester, as well as the grades for all previously taken classified
credits, will be included in calculating the GPA at the end of the
probationary semester. No extensions of the probationary semester may be
granted due to incompletes (I).
A student on academic probation who fails to attain
the minimum standards at the end of the probationary semester will be
denied further registration in that program. For some graduate fields of
study, students admitted conditionally are placed on academic probation
for their first semester.
For purposes of these rules, a “semester” is the
calendar period, regardless of the number of credit hours taken.
Two summer sessions equal one semester, regardless of
the number of credit hours taken.
In special cases, two grades below B in undergraduate
courses taken during the first semester as a graduate student at the
University may be excluded when computing the GPA if a petition, filed
by the student and recommended for approval by the chair of the graduate
field of study, is approved by the dean of the Graduate Division. If
these grades are so excluded, the concomitant course credit hours may
not be counted toward fulfillment of requirements for graduate degrees.
Any such waiver will not alter the official University record of student
grades and GPAs.
Doctoral students with GPAs of less than 3.0 may be
exempted from the academic probation and dismissal policy upon request
of the chair of the graduate field of study. Such exemption is available
for no more than one semester.
Policy on Readmissions after Dismissal
To be reinstated to the same program after dismissal,
students must do the following:
1. Meet the standard admission criteria applicable to the field of
study; and
2. Complete and submit readmission forms to the Graduate Division
Records Office.
The field of study must submit a petition to the
Graduate Division Records Office on a student’s behalf, providing
strong justification for the action.
If reinstated, all courses applicable to the degree
are subject to the seven-year rule (i.e., must be completed within seven
years of the date the degree is to be awarded).
To be reinstated to the same program after two years,
students must submit new application forms to the Graduate Division
Admissions Office and meet the standard admission criteria applicable to
the field of study.
To be admitted to a new program after academic
dismissal, students must do the following:
1. Meet the standard admission criteria applicable to the field of
study; and
2. Complete and submit new application forms to the Graduate Division
Admissions Office.
Special Non-degree Students
Special non-degree graduate students are not subject
to the B-average rule. |