Academic Probation, Suspension, and
Dismissal
All undergraduates and unclassified students who fail
to meet the minimum academic requirements of the University or their
college, school, or program may be placed on probation, suspended, or
dismissed. The guidelines that follow are generally applied. Further
information may be obtained from the student academic services office of
the student’s college or school.
Undergraduate and unclassified students seeking
exemption for cause from regulations and requirements contained in this Catalog
should consult the dean of student academic services of their
college or school. The University reserves the right to withhold the
degree or to request the withdrawal of a student for cause.
Probation
Students may be placed on academic probation at the
end of any semester in which their cumulative GPA falls below 2.0 or in
which they fail to maintain the minimum academic requirements of their
college, school, or program. Probationary students continue work at the
University but must achieve a current GPA of at least 2.0 in each
probationary semester to be allowed further registration. Grades of I or
W are not permitted during probation. Failure to meet these conditions
may result in suspension or dismissal.
Unless an extension has been granted by the college or
school’s student academic services dean, students may be put on
probation if they have taken 24 credit hours beyond those required for
graduation but still have not completed their specific program
requirements.
Regulations governing academic probation will be
applied at the end of each semester.
Suspension
Students may be suspended when they fail to achieve a
cumulative GPA of at least 1.7 after attempting 24 credit hours or when
they fail to meet the terms of probation.
Students registered for the first term of summer
session or for Outreach College’s winter or summer accelerated session
at the time of the suspension may choose to complete that term or
withdraw within five working days after notification of suspension.
Regulations governing academic suspension are applied
at the end of each semester.
Applications for Return from Suspension
Students who wish to return after suspension should
apply to the Office of Admissions and Records--for the fall semester
between November 1 and June 1 and for the spring semester
between June 1 and November 1.
Suspended students who attend another institution will
be considered “transfer students” when reapplying to the University
and must meet all transfer requirements. They will have their work
evaluated by the college or school in order to determine eligibility for
readmission.
Students who take no courses after being suspended for
the required one semester are eligible to be readmitted into the college
or school from which they have been suspended provided they submit an
application form by the official deadline. However, readmission is not
automatic if the student stays out beyond the required period.
Students readmitted after suspension are placed on
probation and must meet the terms and conditions of probation as
specified above. Failure to do so will result in dismissal.
Dismissal
Students who have been suspended and who subsequently
fail to maintain the minimum academic requirements of the University or
their college, school, or program or fail to meet the terms of probation
may be dismissed. Such students will be readmitted only in unusual
circumstances. Students admitted on probation may be dismissed if they
fail to maintain the minimum academic requirements or to meet the terms
of probation.
Regulations governing academic dismissal are applied
at the end of each semester.
Once dismissed, a student is not eligible for
readmission to any degree- or credit-bearing program at the University
of Hawai‘i at Manoa for a minimum of one academic year. However, a
student currently enrolled in an Outreach College course who is notified
of an academic dismissal after the authorized period for withdrawal
without cause may complete the Outreach College term.
The following conditions apply to students who have
been dismissed one or more years:
1. To apply for readmission as a classified or unclassified student at
UH Manoa, the student should do so on the admissions application form,
following established procedures and deadlines. The student must meet
the standard admission criteria applicable to all students. The Colleges
of Arts and Sciences require a written statement from the student
explaining the circumstances of the dismissal and a rationale for
reinstatement. If readmitted, the student is placed on academic
probation and must meet established terms of probation;
2. To enroll in UH Manoa’s Outreach College, the student is eligible
if he or she has attended any UH system campus or other regionally
accredited college or university subsequent to the dismissal and earned
a cumulative post-dismissal GPA of
2.0 or better for a minimum of 12 earned credits. Transcripts will be
required to establish eligibility; or
3. To enroll in UH Manoa’s Outreach College, the student who has not
earned a cumulative post-dismissal GPA of 2.0 or better for a minimum of
12 earned credits at another UH system campus or other regionally
accredited college or university subsequent to dismissal may petition
the dean of Outreach College for special enrollment consideration.
Other Provisions
Upon finding that a student is suffering from a
physical or mental condition detrimental to the student or to the
University, the dean of student services will, on medical advice,
recommend proper action to the appropriate college or school’s student
academic services dean. The dean may request that the student be
withdrawn officially, without prejudice or academic penalty. Readmission
is contingent upon review and recommendation by the college or
school’s student academic services dean and the dean of student
services.
Leave of Absence
Continuing classified undergraduate students may apply
for a leave of absence for a specified period of one or two semesters if
they (1) have just completed their prior semester (fall or spring) at
the University of Hawai‘i at Manoa and (2) are in good academic
standing (neither on probation nor subject to suspension or dismissal).
Students may not take more than two regular semesters of leave before
graduation; additional semesters of leave will be granted only under
extenuating circumstances. The granting of a leave of absence indicates
a continuing relationship with the University and allows students to
resume studies at a specific time without applying for readmission.
Students who take a leave of absence will continue to be subject to the
core, major, and graduation requirements in effect at the time their
leave began.
Students have two options for taking an official leave
of absence: (1) a planned leave and (2) a leave taken at the time of
withdrawal from the University. To apply for a planned leave for the
upcoming semester, students should submit an application for leave of
absence prior to the beginning of the semester in which the leave is to
be taken. Application for a leave can also be submitted at the time of
complete withdrawal from the University. Applications for a leave of
absence are available in the student academic services office at the
student’s college or school. The date of return from leave must be
specified at the time of application.
Students who do not re-enroll at the University at the
end of their leave of absence will be considered to have withdrawn
without notice; they will be required to apply for readmission to the
University and will be subject to the core, major, and graduation
requirements in effect at the time of readmission.
Students should be aware that taking a leave of
absence may affect their residency status and eligibility for programs
such as financial aid, intercollegiate athletics, etc. Upon return from
an approved leave of absence, students may also find that registration
in courses with fixed faculty/student ratios may be dependent upon
availability of space. |