Graduate Student Services
Members of the Graduate Council are appointed by the Faculty Senate. The council advises the dean on graduate courses, programs, and administrative matters.
The Graduate Assembly is composed of the chairs of each graduate program. It functions as an advisory board to the dean on major policy matters and serves as a forum for discussion on matters pertaining to graduate study.
Chairs of the Graduate Programs
The chairs of the graduate programs are appointed by the dean of Graduate Division. The chairs in turn recommend faculty advisors or committees for graduate students working toward advanced degrees. If the dean of Graduate Division concurs, he/she appoints the persons recommended by the chairs.
The chairs of the graduate programs serve as the liaison with Graduate Division in matters of policy, procedural changes, program effectiveness, and general graduate student affairs. They advise on the admission of graduate students, advise graduate students on their degree programs, review graduate student petitions, keep records on their graduate students, and certify that degree candidates have completed all requirements.
Graduate Student Organization
See the “Student Life” section for information on this organization.
WICHE Regional Graduate Programs
See the “Tuition, Fees, and Financial Aid” section for information on these programs.
The following regulations and procedures governing admission to Graduate Education at UH Manoa are subject to change without prior notice. Prospective students should consult with the website for updated policies.
Although UH Manoa attempts to accommodate the course requests of students, course offerings may be limited by financial, space, and staffing considerations or may otherwise be unavailable. Nothing in this Catalog may be construed to promise or guarantee registration in any course or course of study (whether required or elective), nor may anything be construed to promise or guarantee the completion of an academic program within a specified length of time.
It is the responsibility of students to know and observe all regulations and procedures relating to the program they are pursuing, as well as those of UH Manoa and Graduate Division. In no case will a regulation be waived or an exception granted because students plead ignorance of or contend that they were not informed of the regulations or procedures. Questions on regulations and their interpretation pertaining to studies at the graduate level should be addressed to the Dean of Graduate Division.
Students planning to graduate should familiarize themselves with the dates relating to application for graduation and other pertinent deadlines (see the “Calendar”). It is necessary to apply for graduation by the specified deadline in order to graduate in a particular term, whether or not the student plans to attend the commencement ceremonies.
Students must satisfy the degree requirements of the Catalog in force during the term for which they were admitted; or they may, with the consent of their advisors, meet graduation requirements by complying with the provisions of a later Catalog. Students readmitted to a degree program must meet degree requirements of the Catalog in force at the time of the later admission (or of a subsequent Catalog, as provided above). Aside from degree requirements, all students are subject to the regulations and policies stated in the Catalog currently in force. Exceptions to the regulations contained in the Catalog require the written approval of Graduate Division, unless otherwise stated in the Catalog.
Students admitted to Graduate Division are assumed to be mature adults and are expected to behave accordingly. All written work should observe high editorial standards, and high standards of academic honesty are expected. Though advisory services are provided to assist the student, the student alone is responsible for following the procedures and completing the steps required in the degree program. Requirements of Graduate Division, both procedural and substantive, may be waived only by written request of the student and/or committee concerned and must have written approval of Graduate Division. Petition forms are available in department offices, the Graduate Division Student Services Office, and online at manoa.hawaii.edu/graduate/.
UH MAnoa has adopted policies and procedures for dealing with academic (and research) misconduct by its students, faculty, and staff. The guidelines, which are available in department offices and in the office of the Dean of Graduate Division, pertain to the intentional commission of any academic misconduct, including falsification of research results, improper assignment of authorship, plagiarism, deceptive manipulation of experiments or of research procedures, and misappropriation of research funds.
If a graduate student fails to maintain the standards of academic or professional integrity expected in his or her discipline or program, the student’s admission to the program may be terminated. (See “Campus Policies” for further discussion of policy pertaining to academic honesty.)
Research with Human or Animal Subjects
Students intending to conduct research using human or animal subjects should be aware of federal, state, and UH Mânoa regulations and review processes to ensure compliance with protective standards. These regulations cover research funded by non-UH MAnoa sources, sponsored by UH MAnoa, or conducted by or under the direction of any employee or agent of UH Mânoa in connection with his or her institutional responsibilities or using any UH MAnoa property or facility. These regulations also cover research involving the use of UH MAnoa’s non-public information to identify or contact research subjects.
Students and UH Manoa employees should refer to the “Campus Policies” section for more information on federal research guidelines and check with their respective graduate chairperson for guidance.
Applicants for advanced degree programs must hold a bachelor’s degree from a regionally accredited U.S. college or university or its equivalent from a recognized foreign institution of higher learning. The standards of the degree in question must be equivalent in both the distribution of academic subject matter and in scholarship achievement requirements to those maintained at UH Manoa.
All applicants should have outstanding academic records. The evaluation is based on the applicant’s academic record, as well as test scores, the statement of objectives, and where appropriate, professional experience. Applicants may submit unofficial copies of transcripts and test scores while applying for admissions. However, admitted students are required to submit official transcripts and test scores in order to enroll at UH Manoa.
Completed applications are screened by the Graduate Student Services Office. Applications that meet the requirements of Graduate Division are forwarded to the respective graduate program, where the standards applied may be more stringent than those set by Graduate Division. There the applications are subjected to a more comprehensive and intensive review by the graduate faculty. Where admission is intensely competitive, admission decisions are reached through a comparison of the relative merits of all applicants applying in the program or in an area of concentration, if applicable, for that particular semester. The graduate program then makes a recommendation to Graduate Division either to admit or deny the applicant. The final decision to make a formal offer of admission rests with Graduate Division, which takes into full consideration the recommendation of the graduate program. Admission is valid only for the semester in which the student was accepted.
Applicants may be denied admission for any number of reasons. Some of the more common bases of denial are undistinguished academic records and poor test scores, inadequate preparation and background for advanced academic or professional study, unclear or unfocused objectives for graduate study, or inability of the program to accommodate all qualified applicants due to limited space or lack of faculty to guide the students in specified areas of interest. It is suggested that applicants consult the chair of the selected program concerning their interests and availability of faculty members in their intended areas of study.
Graduate Student Services Office notifies each applicant of the decision. Official notification of acceptance or rejection is generally mailed between February and June for fall admission, depending on when the completed application is received and when a decision is reached. Most of the notifications are mailed in April and May. For spring, notification is generally between October and December. In programs with intense competition, selections are often made early. Applicants should not make definite arrangements to attend UH Manoa until they receive formal notice of acceptance from Graduate Division.
All applicants are required to specify on the application form all current and previous enrollment in any postsecondary institution. Any applicant who fails to inform UH Mânoa of such enrollment or who submits or has submitted any required information or document that is fraudulent or that has been altered without proper authorization may be denied admission to UH Manoa. If the omissions and/or alterations are discovered after the student is enrolled, enrollment may be canceled and the student will be referred to UH Manoa’s Student Conduct Committee for possible disciplinary action.
Application Procedures and Deadlines(Top)
You may apply for graduate admission by downloading an application form or by electronic application from the website listed below. Specific program information should be obtained directly from the appropriate graduate program. For a listing of graduate programs contact information, visit the website: manoa.hawaii.edu/graduate. Communication should be addressed to the graduate chair of the appropriate graduate program.
For further information on general graduate admissions, write or email the Graduate Student Services Office at email@example.com. College/schools of business, medicine, and law are not part of Graduate Division. Applicants should apply directly to the Shidler College of Business, John A. Burns School of Medicine, or to the William S. Richardson School of Law.
Students applying for admission to graduate programs must submit the following:
To the Graduate Division
If more than 25 percent of a student’s undergraduate course work at a U.S. institution has been graded under a nontraditional grading system (i.e., pass/fail, credit/no credit, satisfactory/unsatisfactory, etc.), then:
To the Graduate Program
For details, refer to the specific graduate program brochure and application instructions. Materials submitted in support of an application are not released for other purposes and cannot be returned to the applicant. Failure to fill out the application completely according to instructions may result in delays and/or file closure.
Please refer to the Graduate Division Prospective Student section at manoa.hawaii.edu/graduate/ or specific graduate program brochure for specific application deadlines. Each graduate program may have different deadlines and some programs do not have spring admissions.
In many cases, admission offers include financial support, such as assistantships, scholarships, fellowships, and tuition waivers. Frequently, this support is awarded early to highly qualified applicants. Applications are processed by Graduate Student Services Office as early as August 1 for the fall semester and May 1 for the spring semester. It is recommended that a completed graduate admissions application be submitted as early as possible.
International applicants must submit official academic records in the original language accompanied by certified English translations. These translations must bear either the embossed seal or inked stamp of the issuing institution or governmental agency or the original signature of the translator, and they must be complete and exact word-for-word translations of the original documents.
The following lists the minimum academic qualifications expected of international applicants from the following selected countries or areas for admissions consideration. These qualifications must be completed prior to enrollment. Not all regions and countries are represented and admission eligibility is determined upon review of all required application materials.
If admitted, international students must receive two clearances in order to register: (1) University Health Services clearance documenting adherence with health regulations; and (2) International Student Services (ISS) clearance documenting adherence to international student regulations and proof of adequate health insurance. Note: International applicants with a non-immigrant visa status other than student status should contact the ISS. Federal restrictions on full-time study may apply.
Concurrent Pursuit of Multiple Graduate Programs
Current UH Manoa graduate students who wish to pursue an additional graduate degree concurrently are required to obtain advance approval from their program chair and the Graduate Dean. Upon approval, students may apply for admission to an additional program after completing one semester of study in their initial program.
Students must submit the Petition to Apply for Concurrent Degree to their current program chair for approval prior to applying for an additional graduate program. It is recommended that the petition be submitted at least two weeks prior to the program’s admission deadline. The petition is located on the Graduate Division website at manoa.hawaii.edu/graduate/.
Upon approval from the graduate chair, the student submits the approved petition, a new graduate admissions application, and the application fee to the Graduate Student Services Office. Approval of this petition only grants permission to apply and does not imply admission.
Approval is not required to apply to official dual degrees or to graduate certificate programs. Concurrent doctorates are not permitted and multiple doctoral degrees are generally not permitted. If approved, each degree must be distinct, and representing a unique body of knowledge. Each dissertation must be distinct and not incorporate parts of a previous dissertation.
Concurrent Graduate Certificates
Current UH Mânoa graduate students who wish to pursue an additional graduate certificate concurrently are required to apply directly to the Graduate Student Services Office. The Concurrent Graduate Certificate Program application can be downloaded from the Graduate Division website at manoa.hawaii.edu/graduate/. The application and application fee must be submitted to the Graduate Student Services Office, 2540 Maile Way, Spalding 353B, Honolulu, HI 96822.
English Language Institute
International and immigrant students admitted to UH Mânoa whose native language is not English may be referred to the English Language Institute to determine if they must take the ELI placement examinations. If a student does not fulfill this obligation, ELI will place a hold on the student's registration. Please refer to the “English as a Second Language” section within the Colleges of Arts and Sciences for additional information.
Standardized test application forms are available at the Counseling and Student Development Center, (808) 956-3454. Out-of-state students and applicants from international countries should write to the address designated for each examination (see pertinent section).
Individuals with visual, physical, hearing, or learning disabilities who are required to take either the GRE or GMAT should contact the Educational Testing Service for information regarding special arrangements to take these examinations.
Graduate Record Examination
The GRE and subtests may be required by some graduate programs and recommended by others. For the requirements of the individual graduate programs, consult the relevant graduate program descriptions in this Catalog. The GRE General Test (Package 1) is also required by Graduate Division for students who have completed 25 percent or more of their undergraduate work at a U.S. institution under a nontraditional grading system. Test information is available through the Counseling and Student Development Center, (808) 956-3454. Applicants may request test registration forms directly from Graduate Record Examinations, Educational Testing Service (ETS), Box 6000, Princeton, NJ 08541-6000, web: www.ets.org/gre/. Submit completed registration forms and test fees to ETS at least one month before the examination date.
Evidence of English Language Proficiency
Applicants whose native language is not English must submit official Test of English as a Foreign Language (TOEFL) scores or International English Language Testing System (IELTS) Academic Modules test results. The TOEFL score report and IELTS test results must be from a test taken within the last 2 years. A minimum TOEFL score of 500/61 (paper/internet) or IELTS overall band test result of 6.00 is required. Many programs require higher scores. The minimum score for teaching assistantship applicants is 600/100 for TOEFL and 7.00 for the IELTS.
Applicants who have completed a bachelor’s or advanced degree program within the last five years at a regionally accredited/recognized institution in the U.S., Australia, Canada, Ireland, New Zealand, Singapore, or United Kingdom need not submit English language proficiency test scores.
Final admission requires submission of the official TOEFL/IELTS results. Applicants should, therefore, obtain the TOEFL Bulletin of Information early to check on the availability of the test and should take the test in time to meet graduate admissions application deadlines.
The TOEFL is administered at centers throughout the world. Applicants who wish to take the TOEFL outside the U.S. should obtain the TOEFL Bulletin of Information for Candidates, International Edition. This bulletin is generally available at U.S. embassies and consulates and at binational educational commissions and consulates abroad. Applicants may also order a bulletin directly from the representative who serves the area or country in which they plan to take the test. For complete information about the TOEFL, visit www.ets.org/toefl/.
International English Language Testing System (IELTS)
Applicants should contact the nearest British Council/Embassy/Consulate or IDP Education Australia Office in their country for the nearest testing center. It is advised that you also check the IELTS website for the most up-to-date information for testing centers. Web: www.ielts.org/.
Additional Requirements and Information(Top)
Newly accepted students who do not register in the program during the semester for which they are admitted or who withdraw from all courses within the designated withdrawal period (see the “Calendar” for designated withdrawal dates) are considered no-shows and their admission status is rendered invalid. A new application is required for readmission consideration.
Applicants for a change in program are considered in competition with all other applicants to the new field. East-West Center students must consult their program officer before initiating any changes in graduate programs. The applicant must submit a Graduate Admissions application along with all documentation required by the new program (letters of recommendation, transcripts, test scores, etc.) to the Graduate Student Services Office within the standard admission deadlines for the graduate program. [If a change is granted, it becomes effective in the following semester contingent upon receipt of the Statement of Intention to Register (SIR) form.]
Students who are admitted to a new program are considered to be withdrawing from their current program. A student may return to the current graduate program only by petition to, and approval of, the graduate program and Graduate Division.
Classified graduate students who wish to re-enroll after a lapse in enrollment of one or more semesters must apply for readmission. The readmission application form is found at: manoa.hawaii.edu/graduate/.The following documents must be submitted to the Graduate Student Services Office by the established deadlines:
Students who are readmitted will be subject to the degree requirements in effect at the time of readmission.
Applications and supporting documents in the following categories are retained by the Graduate Student Services Office for limited periods as indicated:
Please note: This Catalog was prepared to provide information and does not constitute a contract. The University reserves the right to change or delete, supplement or otherwise amend at any time and without prior notice the information, requirements and policies contained in this Catalog.
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