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GRADUATE DIVISION

ACADEMIC POLICIES

Student Responsibilities

Admission

Application Procedures and Deadlines

Standardized Examinations

Additional Requirements and Information

Classification of Students

Summer Session

Registration

Enrollment Requirements

Credit Hours

Grades

Diplomas

Degree Checks

Conferring of Degrees

Transcripts

CERTIFICATE PROGRAMS

MASTER'S DEGREE PROGRAMS

DOCTORAL DEGREE PROGRAMS

TUITION, FEES, AND FINANCIAL AID

Requirements for Continued Registration

Satisfactory Progress

To remain eligible for further graduate work and to be awarded a graduate degree, students must maintain progress towards completion of their programs and must have a B average (3.0 GPA) for all courses completed at UH Manoa applicable to the degree. Students must also have a B average for all courses taken as a classified graduate student and for all graduate courses numbered 600 and above.

The Graduate Division disregards grades or credit hours for courses numbered 100-198, 200-298, 399, and 499, except those required to fulfill undergraduate deficiencies.

Satisfactory academic progress in a program also involves maintaining the academic and professional standards expected in a particular discipline or program; failure to maintain these standards may result in termination of student's admission to the program.

Fulfillment of Credit Hour Requirements

Credit hour requirements for graduate degrees can only be fulfilled by grades of A, B, and C. Grades of A, B, C, and CR can be used to make up undergraduate deficiencies. Grades of CR for 699 directed reading or research courses are counted in credit hour requirements within stated rules but are not computed for GPAs. Grades of NC are neither counted nor computed. Grades of D and F are not counted toward the completion of requirements for advanced degrees but are computed in the GPA, along with grades for all courses taken to satisfy undergraduate deficiencies and courses counted toward advanced degrees.

Probation and Dismissal

A regular student whose cumulative GPA fails to meet the minimum requirements after completing at least 8 credit hours of course work will be placed on academic probation for the following semester. The student must be registered in the semester he or she is placed on probation.

A conditional student whose GPA since admission fails to meet the minimum requirements after completing one semester of course work will be placed on academic probation for the following semester. (ESL students are subject to dismissal.)

All grades for courses taken during the probationary semester, as well as the grades for all previously taken classified credits, will be included in calculating the GPA at the end of the probationary semester. No extensions of the probationary semester may be granted due to incompletes I.

A student on academic probation who fails to attain the minimum standards at the end of the probationary semester will be denied further registration in that program.

For purposes of these rules, a "semester" is the calendar period, regardless of the number of credit hours taken.

For students pursuing approved concurrent graduate degree programs, the requirements stated above are applicable to both programs but will be applied toward each program independently.

Policy on Reinstatement after Dismissal

To be reinstated to the same program after academic dismissal, the student must submit completed readmission forms to the Graduate Division Student Services Office and meet the standard admission criteria applicable to the graduate program. The graduate program must submit a petition to the Graduate Division on the student's behalf, providing strong justification for the action. If reinstated, all courses applicable to the degree are subject to the seven year rule (i.e., must be completed within seven years of the date the degree is to be awarded) and the student will be subject to the degree requirements in effect at the time of reinstatement.

To be admitted to a new program after academic dismissal or voluntary withdrawal, the student must submit a new application to the Graduate Division Student Services Office and meet the standard admission criteria applicable to the graduate program. Such students will be treated like new students.

Policy on Disciplinary Suspension

To be reinstated to the same program after suspension for disciplinary reasons, the student must submit completed readmission forms to the Graduate Division Student Services Office and meet the standard admission criteria applicable to the graduate program. Students suspended for disciplinary reasons must adhere to posted application deadlines and may not be re-admitted mid-semester

Special Non-degree Students

Special non-degree graduate students are not subject to the B average rule.

Diplomas

The Graduate Application for Degree form must be filed at the beginning of the semester (see the “Calendar”for dates and deadlines) in which the student expects to complete the degree requirements. Students can also obtain a Hawaiian language version of their degree. Application forms may be obtained at the Graduate Division Student Services Office, and the fee paid at the Cashier's Office or online through the student's MyUH account.

Degree Checks

A degree check will be made for all students who file a degree application form.

The Graduate Division may delete from the graduation list the name of any student whose final grade report contains either a grade of I (incomplete) or a missing grade, or whose records have any other discrepancies.

Conferring of Degrees

Degrees are conferred and diplomas awarded three times annually, in December, May, and August. Students completing their degree requirements may, upon request, receive certification from the Graduate Division that the degree will be conferred at the end of the appropriate semester. Diplomas are issued by the Office of the Registrar. Inquiries regarding diplomas should be addressed to the Office of the Registrar, Queen Lili'uokalani Center for Student Services, Room 010, 2600 Campus Road, Honolulu, HI 96822 [tel. (808) 956-8010], and not to the Graduate Division.

Transcripts

Transcripts may be obtained from the Office of the Registrar.